夜色视频

Information and Communication Technology (ICT) Accessibility Procurement Process

The 夜色视频 is committed to procuring Information and Communication Technology (ICT) that is accessible to individuals with disabilities and complies with applicable federal and state accessibility requirements. In accordance with , , and the requiring accessible web content and mobile applications, all ICT procurements must undergo an accessibility review before acquisition or renewal.

Role of the Office of Digital Accessibility

The Office of Digital Accessibility (ODA), within the Office of Information Technology (OIT), reviews ICT accessibility documentation submitted as part of the procurement process, assesses accessibility risks and provides guidance on compliance with applicable accessibility standards and legal requirements. ODA issues recommendations to support procurement decisions; however, requesting departments are responsible for obtaining required vendor documentation and coordinating accessibility commitments with vendors.

Accessibility, however, is a shared institutional responsibility. The requesting department is responsible for ensuring that all required accessibility documentation is obtained and submitted as part of the procurement process.

Scope

This policy applies to all ICT acquisitions and renewals, regardless of funding source or purchasing method, including but not limited to:

  • Requisitions
  • Purchase Card (P-Card) purchases
  • Purchase Orders (POs)
  • Software subscriptions and renewals
  • Cloud-based services
  • Mobile applications
  • Web-based applications
  • Enterprise systems
  • Hardware with user interfaces
  • Third-party services and platforms

No ICT purchase or renewal is exempt from accessibility review based solely on its procurement method or dollar amount.

Required accessibility documentation

1. Voluntary Product Accessibility Template (VPAT)

A current and complete Voluntary Product Accessibility Template (VPAT), Accessibility Conformance Report (ACR) or equivalent documentation is required for every ICT procurement and renewal request.

The VPAT serves as the primary source for evaluating a product's conformance with recognized accessibility standards and must be submitted with the procurement request.

Requests submitted without a VPAT or equivalent documentation will be considered incomplete and may not proceed through the accessibility review or the procurement process.

2. Vendor remediation plan

If the submitted VPAT identifies one or more applicable accessibility criteria as "Partially Supports," "Does Not Support" or otherwise documents accessibility deficiencies, the requesting department must obtain a remediation plan from the vendor.

The remediation plan should:

  • Identify the known accessibility barriers.
  • Describe the vendor's strategy for resolving those barriers.
  • Include anticipated timelines or target dates for remediation.
  • Be submitted with the procurement request for review.

Obtaining the remediation plan is the responsibility of the requesting department. The Office of Digital Accessibility evaluates the documentation but does not negotiate remediation commitments with vendors.

3. Equally Effective Alternative Access Plan (EEAAP)

An Equally Effective Alternative Access Plan (EEAAP) is required for all ICT products determined to be non-conformant with applicable accessibility standards.

The EEAAP documents how equivalent access will be provided while accessibility barriers remain unresolved and must include:

  • A description of identified accessibility barriers.
  • The functional impact of those barriers on users with disabilities.
  • Interim accommodations or alternative methods of access.
  • The vendor's remediation commitments, when available.
  • Roles and responsibilities for implementation and monitoring.

The EEAAP must be reviewed and signed by:

  • The requesting department's authorized representative (requester, supervisor and dean).
  • The vendor or supplier, acknowledging remediation commitments where applicable.
  • The Accessibility Manager, or designated authority, within the Office of Digital Accessibility.

Approval of an EEAAP does not constitute acceptance of inaccessible technology but provides a documented plan for mitigating accessibility barriers while remediation efforts are underway.

Department responsibilities

Departments requesting ICT purchases or renewals are responsible for:

  • Initiating the accessibility review before procurement or contract renewal.
  • Providing a current VPAT or equivalent accessibility documentation for every request.
  • Obtaining and submitting a vendor remediation plan when accessibility deficiencies are identified.
  • Completing and securing all required signatures for an EEAAP when the product is non-conformant.
  • Collaborating with vendors to support ongoing accessibility improvements and compliance.
  • Ensuring accessibility considerations are incorporated into procurement planning and contract management.

Compliance

Failure to provide the required accessibility documentation, including a VPAT, vendor remediation plan when applicable and an executed EEAAP for non-conformant products, may delay or prevent procurement approval.

By incorporating accessibility into the procurement lifecycle, the University helps ensure equal access to technology for students, employees and members of the public while meeting its legal obligations under federal accessibility laws and regulations.

Submit an accessibility review request

Departments must submit an Accessibility Review Request before purchasing or renewing ICT products or services.

To begin the review process, complete the .

Requests that do not include the required accessibility documentation may be delayed or returned until all required materials have been provided.